How to setup Alumni scrape from Linkedin

🎓 How to Set Up Alumni Scrape from LinkedIn

This guide outlines how to automatically track when your customer contacts change jobs on LinkedIn using HubSpot and Phantombuster. These job transitions often create warm, high-converting leads — this setup ensures you never miss them.

✅ What You Need Before Getting Started

• Access to create and export contact lists in HubSpot

• A Phantombuster account

• A LinkedIn account (used by Phantombuster)

• Optional: Access to HubSpot Workflows or automation tools

🧱 System Overview

This setup consists of:

1. HubSpot list of all current customer contacts with LinkedIn URL
   Open list in HubSpot

2. HubSpot list of contacts who have changed jobs
   Open list in HubSpot

3. Phantombuster flow to retrieve LinkedIn URLs for current customer contacts
   Open Phantom

4. Phantombuster flow to monitor job changes on those contacts
   Open Phantom

5. HubSpot workflow to route new leads (triggered by job change)
   Open workflow

📹 Video Guides

• Step 1–2: Assessio – Scrape LinkedIn URL from customers

• Step 3–4: Assessio – Monitor job changes

🧩 Step-by-Step Setup

🔹 Step 1: Setup a List of Current Customers in HubSpot

Create an Active List in HubSpot with the following filters:

• Lifecycle stage = Customer

• OR Deal status = Closed Won

Ensure the list includes fields like:

• First Name

• Last Name

• Company

• Email

• LinkedIn URL (if already stored)

If LinkedIn URLs are missing, continue to Step 2.

🔹 Step 2: Use Phantombuster to Scrape LinkedIn URLs

Use Phantombuster’s LinkedIn Profile URL Finder to enrich your contact list.

1. Open the Phantom

2. Upload your HubSpot-exported contact CSV

3. Map columns (First Name, Last Name, Company)

4. Run the Phantom – results will include LinkedIn Profile URLs

📥 You can re-import the enriched list back into HubSpot and update contact records via property mapping or workflows.

🔹 Step 3: Create a New List of Contacts with Known LinkedIn URLs

In HubSpot:

• Filter for contacts with LinkedIn URL is known

• Combine with criteria such as:

  • Customer status

  • Region or account type

This will be your "Contacts to monitor for job changes" list.

🔹 Step 4: Use Phantombuster to Monitor Job Changes

Use the LinkedIn Job Change Monitor to detect employment transitions.

1. Open the Monitor Phantom

2. Upload your list of contacts with LinkedIn URLs

3. Configure the frequency (daily or weekly)

4. Set up export or webhook if needed

🔔 The Phantom will notify when a contact changes title, company, or role.

🔹 Step 5: Route Job Changes into Sales via HubSpot Workflow

Once a job change is detected, route it to the right sales team or rep:

• Open the HubSpot workflow

• Trigger based on:

  • Contact property updates (new company or title)

  • List membership (job change list)

• Actions can include:

  • Create task for rep

  • Assign contact owner

  • Add contact to “Alumni Sequence”

  • Send internal notification

⚙️ Adjust workflow logic per region (e.g., NO, SE, DK teams).

🌍 Country-Specific Setups (Example: Norway)

• NO Job Changes List: HubSpot List – NO

• NO Customers w/ LinkedIn URL: HubSpot List – NO

• NO Monitor Phantom: Phantombuster – Monitor NO

• NO URL Finder Phantom: Phantombuster – Scrape NO

• NO Workflow (not live): HubSpot – NO Workflow

🧠 Summary

By combining HubSpot and Phantombuster, you can:

✅ Detect when former customers change jobs
✅ Turn warm contacts into new sales leads
✅ Route those leads to your team in real-time

This is a low-effort, high-return workflow that keeps you connected to your champions — wherever they go.

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